Doña Ana County County Clerk
County Clerk Amanda López Askin, Ph.D. leads the Doña Ana County Clerk's Office. The research notes that she was appointed in September 2018 after the prior clerk resigned and was elected in 2020 and 2024. Caroline Zamora, MA, is listed as Chief Deputy. The office is located at 845 N. Motel Blvd. in Las Cruces and can be reached at 575-647-7421.
The County Clerk maintains important public records such as resolutions, ordinances, deeds, and marriage licenses. The office also issues permits and licenses for public events and liquor establishments, administers elections by receiving candidate nominations and petitions, prepares ballots, oversees voting machines, trains election workers, and supports public meetings and Robert's Rules procedures. It also acts as Clerk of the Probate Court for informal proceedings.
Documents Online account questions use dacclerk@donaana.gov. The County Clerk page also warns that each account must be used only by the named person. Death certificates are not requested through County Clerk Documents Online, and military discharge information has a separate phone-based route through the Clerk's Office.
Doña Ana County Clerk
Clerk: Amanda López Askin, Ph.D.
845 N. Motel Blvd.
Las Cruces, NM 88007
575-647-7421
Fax: 575-527-9857
TDD: 575-525-5951
Doña Ana County Clerk Record Duties
The County Clerk's record duties are broad, but they are not the same as District Court Clerk duties. A deed, lien, recorded judgment, mortgage, marriage license, probate notice, or county resolution may be a County Clerk record. A felony case file, divorce case, civil case, court order, or docket entry is a District Court Clerk record. That split is the key routing rule for Doña Ana County records.
- Records deeds, mortgages, liens, releases, plats, judgments, ordinances, resolutions, and public documents.
- Issues and records marriage licenses and provides certified marriage-license copies.
- Handles business registrations, liquor permits, special event permits, and vendor licenses listed in the fee schedule.
- Administers elections, ballot preparation, voting machines, worker training, nominations, and petitions.
- Supports informal probate records and public meeting procedures.
Recorded documents may connect to court activity without becoming court files. A judgment, transcript of judgment, lien, release, probate notice, or executor deed can be recorded with the County Clerk, while the underlying case file remains with District Court, Probate Court, Magistrate Court, or another court. That means a complete search may require both the official-record portal and the court system when a recorded instrument came from litigation.
Search Doña Ana County Clerk Records
The main online channel is the Doña Ana County Clerk official records search. The portal identifies the County of Doña Ana and County Clerk Amanda López Askin, Ph.D. The observed workspace was Quick Search, with search scope options for Search Index Only and Search Index & Full Text (OCR). The portal also includes Other Services, Property Alert, Cart, Register, Help, and Sign In.
Search Index Only searches indexed information and treats two or more words as separate search terms. Search Index & Full Text (OCR) searches document contents as a phrase in addition to indexed information. The research observed a recorded-date configuration range beginning January 1, 1600 through June 18, 2026, but that value is a portal configuration and not proof that every document type exists for that full span.
| Search Feature | Use |
|---|---|
| Quick Search | Basic name, document, or indexed-data search. |
| Search Index Only | Searches indexed fields and splits multi-word searches. |
| Search Index & Full Text | Searches document contents as a phrase plus indexed information. |
| Cart and sign-in tools | May apply to ordering, images, checkout, or registered account functions. |
| Property Alert | Registration tool for alerts on newly recorded deed or mortgage-related documents. |
The access-channel sweep also identified the older records.donaanacounty.org route, the public recorded document copy request form, the County IPRA and RecordBook portal for non-recorded county information, phone contact through 575-647-7421, and in-person service at 845 N. Motel Blvd. Court records stay outside this channel because the District Court Clerk maintains case files and dockets.
Request County Clerk Certified Copies
Recorded document copies can be requested through the County Clerk public recorded document copy request form. If a document is available online, the requester may be asked to use Documents Online. For account questions, the research lists dacclerk@donaana.gov. Death certificates are requested from New Mexico Department of Health Vital Statistics, and DD-214 military discharge information should be requested by calling 575-647-7421.
- Search the official records portal for the instrument number, book and page, names, document type, and approximate recording date.
- Open the County Clerk copy request form and provide requester contact details.
- Choose the document type, such as Marriage License Record, Military Discharge, Deed, Lien or Judgement, Release, Mortgage, or Other.
- Mark whether a certified copy is needed and enter the quantity if certification is requested.
- Submit enough additional information for staff to locate the document and complete the reCAPTCHA.
Certified copies are most useful when a requester needs official proof rather than a search result. Marriage-license certification, general document certification, and recorded document copies follow the County Clerk fee schedule. Court-certified divorce decrees, orders, or judgments follow the District Court Clerk path instead, even if a related document title appears in the recorded-document index.
County Clerk Request Form Fields
The embedded County Clerk form is for public recorded document requests. It is not a District Court case-copy form. Requesters should use it for recorded documents and use the District Court Clerk when the requested item is a case file, divorce decree, court order, or docket record.
| Field Label | Required | Notes |
|---|---|---|
| First Name and Last Name | Yes | Requester contact name. |
| Yes | Primary contact email. | |
| Phone and Address | No | Optional contact fields. |
| Name | Yes | Name tied to the document search. |
| Approximate Date of Recording | Yes | Uses MM/DD/YYYY help text. |
| Type of Document | Yes | Marriage License Record, Military Discharge, Deed, Lien or Judgement, Release, Mortgage, or Other. |
| Certified Copy? | Yes | Yes or No, with quantity if certified copies are requested. |
| Instrument Number or Book and Page | Yes | Document identifiers if known. |
| Additional Information | Requested | Specific details and descriptions to locate records. |
The form's document-type choices show the office's scope. Marriage License Record, Military Discharge, Deed, Lien or Judgement, Release, Mortgage, and Other are recorded-document categories, not trial-court case categories. When a requester has only a party name and no instrument number, the additional-information field should describe the date range, parties, property, and document purpose as clearly as possible.
Doña Ana County Clerk Fees
The County Clerk fee schedule covers recording, copies, certifications, marriage licenses, business registrations, liquor permits, probate support, UCC filings, and image delivery. The fees below are the most relevant for recorded-document and public-record users.
| Item | Amount or Rule |
|---|---|
| Recording documents | $25 per document for first 10 index entries, plus $25 for each extra block of 10 or fewer entries. |
| Standard copies | $1 per page. |
| Marriage license | $55. |
| Marriage-license certification | $1.50. |
| General document certification | $1. |
| Electronic images emailed or faxed | $1. |
| Images on CD | $0.10 per image plus $15 processing fee. |
| Business registration | $35. |
| Special dispenser liquor permit | $10 per day. |
| Probate new case | $30. |
| Probate forms packet | $5. |
| Military discharge recording and certified copies | Free. |
Doña Ana County Recorded Document Types
The official-record portal source showed a wide range of document types. Examples include Marriage License, Marriage Application, Divorce Decree, Dissolution of Marriage, Final Decree, deeds, mortgages, releases, federal and state tax liens, judgments, powers of attorney, UCC financing statements, plats, mining claims, ordinances, resolutions, county commission minutes, and joint powers agreements.
Property Alert is an added portal service. It is a registration program intended to notify property owners when deeds, mortgages, or related ownership documents are recorded against a registered name, property description, or address in Doña Ana County. The terms stress that it is only an alert mechanism and does not guarantee that the county prevents fraud.
Examples of recorded real-property documents include warranty deeds, quitclaim deeds, trustee's deeds, personal representative deeds, executor's deeds, mortgages, deeds of trust, releases, plats, surveys, mineral rights deeds, water rights deeds, and transfer on death deeds. Examples of public body records include county commission minutes, ordinances, resolutions, proclamations, intergovernmental contracts, and joint powers agreements.
For court case files, use the Doña Ana County District Court Clerk. For broader county department information that is not a recorded document, use the County IPRA and RecordBook process rather than the official-record search.